CEDAR
Coupling, Energetics, and Dynamics of Atmospheric Regions Program
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Student Travel Support Application Guidelines

CEDAR Student Travel Support is limited so please be prompt in applying for support. Applying for student travel support does not guarantee that it will be granted as funds are limited.

(This content can also be found on the Student Travel Support Form.)

Below are the steps to apply for student travel support

  1. Submit your poster abstract
  2. Register for 2025 Joint CEDAR/GEM Workshop
  3. Submit the student travel support form

*Note: your advisor will receive an email when you submit the student travel support form with instructions to fill out the Advisor Financial Aid Recommendation Form.

This all must be completed by Friday, March 21, 2025. 

Please read the below information on logistics for student support. 

New this Year

The CEDAR Student Travel Support Request Deadline is Friday, March 21st, 2025.  Students will be notified if they have been selected to receive travel support on or by Friday, April 11th, 2025. For additional information review the Student Selection Criteria.

Students who apply for student travel support after March 21 will receive travel support if funding is available. Please contact Maggie Payeur at mcostley@ucar.edu if you have any questions. Thank you.

Airfare

Flight tickets for students who receive travel support will be purchased through UCAR CPAESS Travel, and will be direct billed to UCAR. Students will not be reimbursed for flight tickets that are purchased personally by the student. The CPAESS travel team MUST book flight tickets.

UCAR CPAESS Travel Coordinators will reach out to you 1 week after you’ve been notified about receiving travel support. You will work with them on the flights you’d like them to book. CEDAR is only able to accommodate domestic flights for students enrolled at a US degree giving institution. Students enrolled at non-US institutions can apply for lodging support and waiving registration fee.

Car Travel

Students that prefer to drive their own car will be reimbursed for round-trip, direct mileage up to the maximum amount of the equivalent airfare posted in March, or $450.00 whichever is less.  Direct mileage is determined by the Rand McNally online site from your departure city to Des Moines, IA. 

Student Lodging

Student lodging has been arranged at the the Hilton Des Moines Downtown and will be provided from Saturday, June 21st, 2025 through departure on Saturday, June 28th, 2025.  Any stays outside these dates must be justified and approved by Maggie Payeur at mcostley@ucar.edu.

  • We cannot guarantee availability of rooms prior to Saturday, June 21st, 2025
  • Lodging will be assigned. All rooms are non-smoking and will require the student to check-in with their own credit card to secure incidentals. All room + tax costs will be directly billed to UCAR.
  • Student rooms will be assigned on a shared basis.
  • Students bringing their families or guests should make their own lodging arrangements and apply for a maximum reimbursement of $75.00/per night. A detailed, itemized receipt will be required, in the name of the student, in order to be considered for reimbursement.
  • IF YOU ARE NOT TAKING ADVANTAGE OF THE SHARED LODGING, YOU MUST TELL MAGGIE PAYEUR AT MCOSTLEY@UCAR.EDUTelling your Travel Coordinator is not enough. You must tell both.

If you need to CANCEL your CEDAR shared lodging, please email Maggie Payeur at mcostley@ucar.edu

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