Student Travel Support Form

CEDAR Student Travel Support is limited so please be prompt in applying for support. Applying for student travel support does not guarantee that it will be granted as funds are limited.

Student Travel Support Form

Your name

Your email

Advisor's name

Advisor's email

Student Lodging

Do you need shared lodging?

Yes, I wouldlike shared lodging

No, I will book my own lodging

For travel purposes, what is the gender listed on your government-issued ID?

Male

Female

X (Non-binary)

NSF NCAR/UCAR will assign rooms based on the gender listed on your government-issued ID. If you prefer for your housing to be determined in some other way, please let us know in the special lodging considerations question below. Please also let us know if you have any accessibility needs that we need to consider when arranging housing. If you have any concerns or requests related to this, please don't hesitate to get in touch with Maggie Payeur at mcostley@ucar.edu. Please note, if you are requesting your own room, we are able to reimburse you up to $75 a night for 6 nights, but you are responsible for paying the remainder of the cost of your stay.

I understand

Special lodging considerations:

I understand that students bringing their families or guests should make their own lodging arrangements and apply for a maximum reimbursement of $75.00/per night. A detailed, itemized receipt will be required, in the name of the student, in order to be considered for reimbursement.

I understand that if I am not taking advantage of the shared lodging, I must tell Maggie Payeur at mcostley@ucar.edu. Telling my Travel Coordinator is not enough. I must tell both.

Suggest/Request Roommate:

We will do our best to honor roommate requests, but in order to minimize costs priority will be given to arrival and departure dates.

Travel Section

How are you traveling to CEDAR?

Domestic air (within the US including Puerto Rico)

International air (CEDAR is not able to support international airfare)

Car

All airfare arrangements this year will be done by the UCAR CPAESS travel coordinators as the airline tickets will be directly billed to UCAR. Once we receive your information and poster abstract(s), they will need the information that follows, in order to book travel for you.

I understand that I should NOT purchase my own ticket as CEDAR will no longer do reimbursements for airfares.

PLEASE NOTE: It is the student's responsibility to ensure air itinerary dates match the lodging dates requested (if applicable). CEDAR is unable to pay for additional nights of lodging unless pre-approved by Maggie Payeur at mcostley@ucar.edu. No exceptions can be made to this policy.

First/Given Name on Government Issued ID (as per TSA requirements)

Middle Name on Government Issued ID (as per TSA requirements)

If you do not have a middle name, please enter NA.

Last/Family/Surname on Government Issued ID (as per TSA requirements)

Date of Birth

Month/Day/Year as mm/dd/yyyy

Home/Departure Airport

Preferred departure time to Des Moines (Des Moines International Airport)

Known Traveler / TSA Pre / Global Entry Number

Seat Preference

Aisle, middle, or window seat

Frequent Flyer Number

Include Airline name.

Special requests or additional comments

Is your attendance at the CEDAR Workshop contingent on financial support from the CEDAR workshop?

Yes

Ask my advisor

A strict condition for a student to receive funding is that they must present a poster at the workshop.

Note: if your answer is "No", you may still receive travel support through a random drawing process. Please refer to Student Travel Support Selection Criteria.

Student Travel Support Form